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Carrier Con 2019

Saturday, March 23, 2019, 10 AM – 5 PM

The USS Hornet Sea, Air & Space Museum welcomes you aboard for the first CarrierCon! This convention celebrates all pop culture and features an Artist Alley, Panels, Tabletop Gaming, Photo Locations, a Screening Room, a Haunted Tour, and more!

Food and Drinks

Concessions will be available on the Museum’s main level, the Hangar Deck.

Restrooms

The Museum has Accessible bathrooms on the Hangar Deck. Restrooms, or heads, are also available on the next deck below, though they are authentic Navy accommodations.

Parking

Parking is free throughout Alameda Point. The Museum’s parking lot is adjacent to her pier (pier parking is reserved for Museum staff and volunteers as well as Accessible Parking). CLICK HERE for further information about Driving Directions and Parking information.

Accessibility?

The Museum is a National and State Historic Landmark, and as such retains its original steep stairs throughout the ship. Those guests who are mobility impaired will only have access to the main Hangar Deck and can access the Flight Deck if they are able to stand upright for a short time (going up and down an escalator). For more information on our Accessibility, please CLICK HERE.

Photo Tracks

USS Hornet has many spaces perfect for cosplay action shots. Multiple Photo Track routes will be open throughout the day to take CarrierCon VIP guests to places like the ship’s jail, her Combat Information Center, and even one of her large guns that guests can man for that perfect shot!

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Haunted Tour

Take a tour through one of USS Hornet’s most haunted spaces and hear real stories of spectral encounters that happened to Museum staff and volunteers.

USS Hornet is a National and State Historic Landmark, WWII aircraft carrier, and a fickle mistress when it comes to what can or can’t work on board. As such, we ask that all guests adhere to the following rules in addition to our General Code of Conduct:

BAGS

All functioning bags (regardless if part of a cosplay or not) must meet bag size restrictions of 12”x8”x12”.

DRESS CODE

All clothing and costumes must be appropriate under Alameda County and California public decency laws and all private parts must be covered. There should be no chance of slippage or gaps. Additionally:

  1. Shoes must be worn at all times. Comfortable shoes are recommended as staircases can be steep and the ship is large, requiring a lot of walking. It may be difficult to walk in heels!
  2. Undergarments of any kind (bras, panties, boxers, etc) should not be visible.
  3. Skirts/shorts should completely cover the derriere.
  4. Tops should not be so low cut as to reveal undergarments or excessive décolletage.
  5. Bare midriff is allowed as long as the rest of the outfit conforms to all other listed requirements.
  6. Topless or open shirt cosplay is not permissible.
  7. Cosplay involving one-piece Japanese bathing suits (sukumizu) may be worn under other clothing and revealed for photos only.
  8. While military uniforms and costumes inspired by the military – both the US and abroad – are welcome, please refrain from wearing swastikas or other Nazi party regalia or costuming of any other hate group.

PROPS

  1. All props must be under 6’4” in height and 36” in width. Non-functioning bags (cannot be opened or used to store items) are considered props and must meet these requirements as well. Exceptions may be made for modular props which can be taken apart and put back together.
  2. All props must be examined by CarrierCon staff for safety and tagged at the Peace Bonding station prior to entering the Museum. Real weapons, props that are too realistic, or props that are deemed dangerous will not be permitted.
  3. Props must be carried carefully and in a neutral position, especially in crowded areas. Long or tall props are to be carried vertically and swords or guns should be holstered or otherwise secured.
  4. Misuse of any prop will result in immediate revocation of privileges. Props are not to be used in a threatening manner towards any person.

RESTRICTED ITEMS

  1. Functional weapons are not allowed. Weapon props created out of plastic, cardboard, foam or other such materials are permissible provided they are not too realistic in appearance. Projectile guns (even if non-functional), replica guns, swords with metal and other weapons that have metal components are not allowed. Please note all props must conform to the aforementioned height/width dimensions.

Day Pass

General Day Pass $25

Youth Day Pass $15

(Youth are 17 and Under, anyone under 14 must have an Adult Chaperone)

A Day Pass to CarrierCon includes:

  • Admission to the Museum (allows you to go on any scheduled guided tours and everywhere Museum guests have access)
  • Admission into CarrierCon designated spaces (includes gaming and screening rooms and artist alley)

Photo Tracks and Haunted Tour Access Add-On will be sold on-site for an additional $15 if you choose to upgrade later.

VIP Pass

General VIP Pass $35

Youth VIP Pass $25

(Youth are 17 and Under, anyone under 14 must have an Adult Chaperone)

VIP Pass Tickets will only be sold in advance! Guests who purchase tickets on-site will need to purchase Day Passes and then upgrade them to include the VIP add-ons!

A VIP Pass to CarrierCon includes:

  • Admission to the Museum (allows you to go on any scheduled guided tours and everywhere Museum guests have access)
  • Admission into CarrierCon designated spaces (includes gaming and screening rooms and artist alley)
  • Admission to the Haunted Tour
  • Admission to Photo Tracks

Artist Alley is (tentatively) full! Thank you to the artists who submitted their Registration Forms! For those still interested, you can fill out the form below to be placed on our Wait List!

Artist Alley Tables $55

Artist Alley Tables are in our Hangar Deck alongside the Museum’s collection of historic aircraft, helicopters, and NASA artifacts.

Each space is approximately 6′x 5′ and includes one 6′ x 3′ table, two chairs, and two CarrierCon passes. Set-Up will be from 8 – 10 AM, Tear-Down from 5 PM – 6 PM. Artist Alley hours will be 10 AM – 5 PM. A scissor lift will be available to bring your goods from the pier to the Hangar Deck.

All Artist Alley Table Registration will include:

  • 2 Artist Passes (may purchase a third Artist Pass for additional $15)
    • Acts as General Day Pass and includes Admission to the Museum (allows you to go on any scheduled guided tours and everywhere Museum guests have access) as well as Admission into CarrierCon designated spaces (includes, gaming and screening rooms, and artist alley)
  • 1 6 ft. table and 2 chairs

We expect to have approximately 30 tables, so be sure to register early!

ADDITIONAL ARTIST INFORMATION

General Information

Artists must be eighteen (18) years of age or older at the time of the Event to sell. Minor artists may be permitted with a guardian in attendance.

 

Cancellations made 90 days or more in advance of the event shall receive 100% refund minus any incurred fees; between 90 and 31 days of the event the artist shall receive 50% refund; within 30 days of the event the artist shall not be issued a refund. Space ownership may not be transferred to a different artist.

 

Important Dates:
Artist Tables go on sale: August 15th
Deadline to Change Number of Artists/Helpers at the Table: March 15th
Deadline to submit Seller’s Permit information: March 15th

Set-Up & Tear-Down

Set up will tentatively begin Saturday at 8 AM. Artists should arrive no later than 9 AM to begin setting up (doors open at 10 AM sharp to con guests). Tear down must be complete by 6 PM Saturday evening. Due to general Museum activities, you will likely not be able to set up beforehand. These times are subject to change.

Artists are encouraged to temporarily park in parking spots on the pier close to the ship’s third/last gangway to unload.  Artists will then be asked to move their car to public parking spots just outside the pier. Parking is free.

Restrictions

Artists are not allowed to sell:

  • All art and imagery needs to be the creation of the artist(s) who purchased the table.
  • Art and displays may not contain logos, names, and emblems of licensed properties.
  • Any weapons, except for cosplay prop items which must be immediately peace-bound by the purchaser.
  • Noisy, dangerous, and harmful substances, supplies and/or equipment.
  • Reproductions of existing licensed merchandise in any form. This includes tracing, copying, scanning, downloading or editing of copyrighted artwork, characters, or logos if they were not created by the Artist.
  • Selling, reselling, or distribution of commercial products, including the unauthorized re-releasing of merchandise of any kind (“bootlegs”).
  • Food or beverages.
  • Adult materials.
  • Raffle tickets or other game tickets/pieces that could be classified as gambling

Code of Conduct

  1. Nothing may be affixed to any equipment or wall of the USS Hornet Sea, Air & Space Museum.
  2. Tables and chairs may not be used as stepladders or scaffolding. Any damages caused to this equipment due to carelessness or as a result of improper use will be the responsibility of the Artist.
  3. The USS Hornet Sea, Air & Space Museum is not liable for lost or stolen goods, merchandise, or other items.
  4. All setups and displays must not interfere with neighboring tables. All setups and displays must not block/intrude into aisles. All setups and displays must be stable and not pose a hazard.
  5. All sales transactions must be completed in the purchased space.
  6. Noisy, dangerous, and harmful substances, supplies and/or equipment are prohibited.
  7. The sale of adult materials is prohibited.
  8. The sale of food and drink is prohibited.

CarrierCon explicitly reserves the right to cancel any registration for any reason without being liable for any damages or costs.

Possible reasons for cancellation include, but are not limited to the following:

  • Being a seller of prohibited items (pseudo-merchandise, bootlegs, adult materials, food, etc.)
  • Being an inappropriate exhibitor for CarrierCon (does not fit the theme or spirit of the convention)
  • Non-payment

In the event of Organizer initiated cancellation prior to the Event, any payment rendered will be refunded minus any third party fees, where applicable. Cancellations due to inappropriate Artist conduct or violation of the Terms and Conditions may not result in Artist(s) being refunded, depending on the severity of the offense.

Terms & Conditions

Defined Terms
The “Event” is CarrierCon, which will be held March 23, 2019 at the USS Hornet Sea, Air & Space Museum in Alameda, CA. The “Artist” is the company and/or person(s) registering. The “Organizer” is the USS Hornet Sea, Air & Space Museum and its directors, staff, etc. The “Artist Alley” is the space wherein Artists are located. The “Facility” is USS Hornet in Alameda, CA.

 

Booth/Space Assignment
Organizer shall assign space, taking into account the nature of the services and/or products being exhibited. Organizer reserves right to move Artist, provided Organizer attempts to provide a comparable booth/space assignment.

Cancellation/Nonpayment
Should the Artist cancel 90 days or more in advance of the Event the Artist shall receive 100% refund; between 90 and 31 days of the Event the Artist shall receive 50% refund; within 30 days of the Event the Artist shall not be issued a refund. If the Artist fails to make payment in a timely manner, Organizer may terminate the contract immediately.

 

Grey Market Goods and Copyrighted Material
Under no circumstances shall Artist sell or display grey market goods, bootlegs, or pseudo-merchandise. It is the sole discretion of the Organizer to decide what constitutes pseudo-merchandise. The Organizer reserves the right to restrict the Artist from selling and/or remove the Artist from the premises. Artists playing music, videos, still pictures or other copyrighted material shall make sure it is permissible or obtain all rights required to do so, and pay any royalties, fees, or other payments to appropriate parties as required by federal law.

 

Adult Materials
Under no circumstances shall Artist sell or display adult materials. Adult materials can be defined as sexually explicit anime, comics, books, films, animation, manga, hentai, yaoi and computer games. Artwork with nudity (defined as male/female genitalia, anus, or female breasts where the areola or nipple is visible) is not allowed. Additionally, art that contains overtly sexual displays (even without nudity present) may need to be removed from public view.

 

Right to Use Artist’s Name, Logo
By signing this contract, Artist expressly grants to Organizer the right to use, display, and reproduce the names, trade names, product names, and logos in any directory (print, online, or other media) and as part of marketing materials for the Event.

 

Care of Facility
Due care of the Exhibit Facility is requested of the Artists. Artists shall abide by all Facility rules and regulations and shall be liable for any damage caused by Artist.

 

Assumption of Risks, Releases and Limitations of Liability
The Artist expressly assumes all risks associated with the Artist’s participation at the Event, including without limitation, all risks of theft, harm, damage, injury to the person, property, business or profits of the Artist whether caused by negligence, intentional acts, accidents, acts of God or otherwise. Neither Organizer nor Exhibit Facility accept responsibility nor shall be liable for any injury, loss or damages, and the Artist hereby fully and forever releases and discharges the Organizer and Exhibit Facility for all losses pertaining to the Event. In no event shall Organizer’s maximum liability under any circumstances exceed the amount actually paid to Organizer by Artist minus any normal expenses paid by Organizer on behalf of Artist. Organizer makes no representations or warranties, expressed or implied, as to number of attendees or regarding any other matters.

 

Hold Harmless Clause / Indemnification
The Artist shall hold the Organizer and the Exhibit Facility harmless from any and all claims, demands, suites, liabilities, damages, losses, costs, reasonable attorney fees, and costs which may arise out of or in connection with the Artist’s participation or presence at the Event, including but not limited to any violation or infringement of any law or ordinance, rights of any party under any patent, copyright, trademark, trade secret or other proprietary right, or breach of contract by Artist. The Artist assumes the entire responsibility and liability for losses, damages, and claims arising out of Artist’s activities on the premises and will indemnify, defend, and hold harmless the USS Hornet Sea, Air & Space Museum, as well as its respective agents, servants, and employees from any and all such losses, damages, and claims.

 

Warranty
There is no other agreement or warranty between the Artist and Organizer except as set forth in this document. The rights of Organizer under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized officer of Event. Any action which Organizer or Artist may bring against each other, based upon or in any way relating to this contract or its performance, shall be brought forth in state court located within the state of California, and Organizer and Artist hereby waive all questions of personal jurisdiction or venue order to give effect this provision. Should any part of this contract be held invalid or unenforceable, that portion shall be construed consistent with applicable law as nearly as possible to reflect the original intentions of the parties and the remaining portions shall remain in full force and effect.

 

Enforcement
Organizer reserves the right to require Artist to remove items from public display in a timely manner if deemed inappropriate by standards set by Organizer. Organizer reserves the right to revoke facilities provided for Artist at the discretion of Organizer.

 

Additional Terms and Conditions
From time to time Organizer may provide additional materials that may specify additional terms and conditions for Artist’s participation and/or presence at the Event. Any and all matters pertaining to the Event and not specifically covered by General Terms and Conditions shall be subject to determination of Organizer at its sole discretion.

 

Miscellaneous
This contract shall be treated as though it were executed and performed in Alameda, California and shall be governed by and construed in accordance with the laws of the United States Of America and of the State of California. The language in this contract shall be interpreted as to its fair meaning and not strictly for or against any party.

Are you a Vendor interested in Participating? Contact us at info@uss-hornet.org to make an inquiry.

PANELIST APPLICATION INFORMATION

Panel Slots are FULL! Thank you to all those who submitted ideas!

Submit your idea for a panel or workshop! The head panelist and co-panelist (if applicable) will each receive a Day Pass for CarrierCon.

PANELIST POLICIES

1. Head Panelist must be at least 18 years old.
2. Panelists must not charge a separate admission/workshop fee and may not sell anything.
3. Any items necessary for the panel (e.g. laptop, pencils, etc) must be provided by the panelist. All requests for materials must be submitted with the panel application.
5. Panels must be suitable for all ages – e.g. no adult language or visuals, etc.
6. Panels that are found to contain inappropriate content (e.g. 18+ material in a general panel) may be immediately terminated and the presenter(s) ejected from the convention.
7. Panelists who are “no-shows” and/or abuse the panelist perks will have subsequent panel applications rejected for a period of at least one year.
8. Panelists who do not check-in to the Information Desk at least 10 minutes prior to their panel will be presumed as “no-shows.” Panelists must arrive to the panel room within 5 minutes of panel start time or be declared a “no-show.”
9. Panels must end according to the panel schedule and immediately vacate the panel room to allow the next panelist to set up.
10. CarrierCon may change panel location or other panel information with little or no notice to presenter if needed. Head Panelist will receive schedule confirmation upon check-in to the Information Desk.

ATTENDEE VOLUNTEER

Attendee Volunteers are responsible for fulfilling minor tasks at the event. Sample tasks may include wristband checking spaces, bag stuffing, or monitoring and tidying spaces.

Volunteer shifts will be from 9 AM to 6 PM on March 23, 2019, with three shifts: Morning (9 AM – Noon), Midday (Noon – 3 PM), and Afternoon (3 PM – 6 PM)

Attendee Volunteers must be 18 years of age or older. Exceptions may be made for those who have a parent or guardian onsite volunteering with them concurrently or for those over 14 who have a signed parental consent form.

Attendee volunteers will receive a complimentary Day Pass as well as snacks and CarrierCon’s gratitude!

Attendee Volunteers who do not fulfill their duties or perform according to our standards will not be allowed to volunteer at future events and in some instances, may be dismissed or ejected from the convention. This includes abandoning post without securing permission from a supervisor, violating policies, or displaying poor attitude.

PROCESS

  1. Fill out the Online Application (see link below).
  2. CarrierCon Staff will review your application. You will receive an email notifying you of your tentative acceptance within 14 days of your application.
  3. If you are accepted, you will be assigned a role. While we attempt to match interests and roles this is unfortunately not always possible.
  4. Orientation Meetings will be held twice in March. Attending one orientation is mandatory for all volunteers; Attendee Volunteers will be accepted conditionally pending successful completion of the Orientation. Attendee Volunteers who do not complete the Orientation will be disqualified from volunteering but may submit an application for future events.
  5. You will check in at the Volunteer Registration Desk/Information Booth to receive all necessary volunteer items.

ATTENDEE VOLUNTEER OPPORTUNITIES

Artist Alley: Assist Artist Alley Head with the check-in process and badge distribution, distributing water and snacks, and moving tables and chairs as necessary. Help exhibitors during Set-Up or Tear-Down. Act as table-sitter if necessary for artist breaks. Answer questions and concerns from Artists and Vendors.

Information Booth/Registration:

  • Info: Learn the ins and outs of CarrierCon and help attendees find their way or assist with questions.
  • Registration: Act as a gopher, organize items. Check-in attendees with a provided device and pass out a goodie bag and badge. Assist in line formation and direct attendees where to go. If registering volunteers, pass out a wristband and information cards. Assist in line formation and direct volunteers where to go.

Programming: 

  • Standard: Monitor panel/screening rooms and ensure only attendees with badges enter. Keep track of panel time and hold up signage as panels are nearing an end, track # of attendees in the room. Assist panelists with AV equipment if needed.
  • VIP: Programming includes the Photo Tracks and Haunted Tours. Check for proper wristbands and keep lines orderly. Man both entrance and exits of tour routes and monitor whole routes as needed.

Gaming Areas: Monitor gaming area, assist as needed with technology, assist with other programming items. Keep the space tidy and organized.

Convention Operations: Help monitor various locations of the convention and report violations. Keep the spaces tidy and organized.

Con Map

CarrierCon_Map 2019

Partners

Kraken Con
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